Folders and search

Where documents live

Everything is in the sidebar on the left: Home at the top, a search box, anything other people have shared with you, then your folders, then any documents that are not in a folder.

A document does not have to be in a folder. If you write a handful of things a week, leaving them all loose and finding them by search works perfectly well.

Folders

1. Choose New folder in the sidebar and give it a name.
2. The menu beside a folder holds everything you can do to it: Add document, Add folder, Share, Publish as site, Rename and Delete.
3. Folders can sit inside folders, as deep as you find useful.

Folders do two jobs beyond tidiness. Sharing one shares everything in it, which saves granting access a document at a time, and publishing one turns it into a small website. Sharing and Sites cover both.

Moving things around

Drag a document onto a folder to move it there, and drag it back out to the list below to take it out again. Folders can be dragged into other folders the same way.

The quickest way to anything

Ctrl K, or Cmd K on a Mac, opens a box in the middle of the screen. The search box in the sidebar opens the same thing.

Type and it searches your documents by name. It also runs commands, so the same box will make a new document, take you Home or to the documents shared with you, open settings, print the document you are in, and switch between light, dark and matching your device.

1. Press Ctrl K from anywhere, including inside a document.
2. Start typing the name of a document, or of a command.
3. Move with the arrow keys and press Enter. Esc closes it again.

Shared with you

Documents and folders other people have given you access to appear in their own part of the sidebar, kept apart from your own. What you can do with each one depends on the access you were given.

Renaming and deleting

The menu beside a document offers Rename and Delete. Renaming by hand pins the name, so it stops following the first line of the page.

Deleting a folder does not delete what is in it. Documents and folders inside move up to the level above, so nothing is lost by tidying up a folder you no longer want.

Deleting a document is the one that removes something. It stops appearing everywhere, including for anyone you had shared it with, so you are asked to confirm.